About a decade ago, manual transcriptions were a compulsory part of many organizations worldwide. However, with the advent of modern technologies, especially Speech Recognition technology, machines and software systems are fast replacing the manual transcription service providers. Nowadays, organizations use sophisticated software that records the discussions and convert them into text files. How efficient are these machine-Transcripted documents? Read on.
Reports suggest that solely relying on machine transcriptions may prove to be risky for your organization! For instance, let’s look at the study conducted by the JAMA network on medical transcription. The researchers had collected 217 machine-transcripted documents from different clinics and had checked their accuracy. And, the results had shown a whooping 7.4% error! Now, THAT’S HUGE! Especially in sophisticated fields like medical or legal transcription, such errors can lead to negative consequences!
Hence, the biggest mistake an organization commits when it comes to transcription is neglecting the transcription service providers! Apart from this, there are many other mistakes as well that makes the transcription process ineffective. In this blog, we will discuss the 4 most common mistakes organizations must avoid for the efficient transcription!
- Not Checking and Editing the Transcripts Manually
An experienced transcriptionist can help companies in identifying many vital mistakes that are present in the text. Professional transcription experts rectify issues like grammar mistakes, syntax errors, and many others. However, many organizations avoid this step as they want the transcripts instantly. Such transcripts often result in bigger problems in future! So, it is always advised to hire professional transcription service providers for this purpose.
- Homonyms, Homophones, Names, and Technical Terms
If the communication channel includes any of those mentioned above, then it is better to hire a transcription service provider! In multiple studies, it has been seen how pathetic transcription software can be when recognizing homonyms and homophones. It is a common observation that such texts contain the wrong words, which completely alters the meaning of the sentences.
Similar is the case with names and technical terminologies. Only professional service providers deliver 100% accurately spelt names and technical terms throughout the text. So why take chances with machines?
- Not Creating Templates and Checklists
Transcription service providers use templates to offer more accurate transcriptions. However, many organizations lack templates and create checklists for transcriptionists. Also, the transcripted texts often require reworks, which wastes a lot of time. The organizations can easily avoid it by developing an appropriate template or outsourcing transcription company.
- Solely Depending on Auto-Correct Softwares
While auto-correct software helps loads to check and correct trivial mistakes, they also give unnecessary suggestions many times. Hence, depending on them solely, without taking the help of professionals, can decrease the efficiency of transcripted texts.
How to Avoid These Mistakes?
Now, as we know the common mistakes that most organizations commit, please look at ways your organization can avoid them easily.
1. Always Proofread the Transcripts
Proofreading the transcripts ultimately avoids many issues automatically. Allow experts at professional transcription service providers to do it for your company!
2. Stop Blindly Relying on Softwares
While software makes work easy, human intervention is extremely crucial for accurate transcripts. So, take the help of professional transcriptionists as much as possible.
3. Outsource Transcription Requirements
Why engage the in-house human resources in transcription? Avail of professional expertise for transcripts! Outsource professional transcription service providers for all business projects.
Conclusion: Hire the Best Transcription Service Providers to get the Best Transcripts!
Has your organisation also suffered from erroneous machine-generated transcripts that do more harm than good?. In that case, it is high time to get in touch with some reputed transcription service providing company. Best transcription service providers like Acadecraft offer guaranteed accuracy. We proofread the transcripts twice before delivering them to our clients. Hence, you get timely services with more than 99.5% accurate service within strict deadlines!
